Indoor Facility Use Rules

  1. All persons shall submit an Indoor Facility Request Form no less than fourteen (14) days in advance of rental at the Community Center Front desk or North Rink desk.  Payment of the security deposit and ½ the rental fee shall be made at the time the request is submitted. Final payment in full is due no later than two (2) days before the day of the rental (credit card preferred).  Failure to make the final payment on time may lead to cancellation of the event.

  2. The City of Cleveland Heights Parks & Recreation will grant a refund for facility reservations that are cancelled seven (7) days before the reservation date.  

  3. A certificate of Insurance and an off-duty police officer may be required for some events (cost to be covered by the contracting party).

  4. The contracting party shall not have access to the room before the reservation start time and must vacate the space completely by the reservation end time.  Failure to do so shall result in the forfeiture of the security deposit.

  5. Decorations may be applied only during the scheduled rental time.
      
  6. Posted room capacities shall not be exceeded.

  7. All trash shall be placed in trash containers or removed before vacating the premises.

  8. Room rental does not entitle participants to free use of other areas in the facility.

  9. The cost of replacement and/or repair of any damage to equipment, furnishings or the facility shall be the responsibility of the contracting party and the contracting organization if any, jointly and severally.  Furthermore, the renter agrees to pay for all damages to property, trash pick-up and for any other charges that may be incurred as a direct result of their use.

  10. Participants shall adhere to all posted rules and regulations of the Facility.  Any of the following shall be grounds for immediate termination of a scheduled event and ejection of the group from the premises: consumption or dispensing of alcoholic beverages; gambling in any form (i.e., card games, bingo for money); loud music; fighting; inappropriate language or behavior or other disorderly conduct; the carrying of weapons; or any act which is in violation of City Ordinances or State Law. Cleveland Heights Parks & Rec reserves the right to stop/prohibit use at any time if any of the above rules are violated.  Violation of the terms of this agreement, in addition to any loss of security deposit or other monetary damages, shall result in loss of future rental privileges and could also result in loss of use privileges for other Cleveland Heights Parks and Recreation Facilities and/or programs.

  11. Room Rental Rules:
    • Availability of rental space is subject to other events and programing and is subject to change or cancellation.
    • All rentals shall be booked at least fourteen (14) days in advance and the deposit and 1/2 the rental fee is due at the time the reservation is made.  Full payment is due no later than two (2) days in advance of the rental date.
    • If the outstanding balance is not received two (2) days before the rental date start time, management reserves the right to cancel the rental without return of fees.
    • The individual who signs the contract shall be present during the entire event.
    • A resident signing on behalf of a non-resident agency will be charged the non-resident rate.
    • Sales are not permitted in rental rooms.
    • Room set up plan shall be received at least ten (10) days prior to event.
    • Set up, take down and clean up time is included in the rental time period.  Early setups are not permitted.
    • Alcohol and smoking are not permitted in or on the premises (including non-alcoholic beer/wine).
    • Live animals are not permitted in or on the premises. 
    • Loud or offensive music (as determined by management) is not permitted at any time in any room.
    • All parties shall vacate the building upon conclusion of their predetermined rental time period.  Failure to do so shall result in the forfeiture of the security deposit and the loss of future rental privileges.
  12. The City shall not be responsible for theft or injury to person or property, whether caused by the contracting party, a guest at any event, a third party, or any act or omission of the City or any agent or employee thereof.